Privacy Policy.
1 . General information
This Privacy Policy sets out the measures that are taken to protect your privacy. Protecting the privacy of our visitors and users is very important to us, and we give it a high priority. That is why we want to inform you as detailed as possible based on this Privacy Policy. We would like to inform you about which personal data are collected and/or stored when you visit our website, when you fill in forms and the reasons for this. We would also like to inform you about the control options available to you. BV Quadrant Advocaten and/or BV Quadrant Legal (hereinafter 'Quadrant') consider it important to explain the terms used by the legislature properly and in understandable language. Therefore, various terms are additionally explained in this Privacy Policy.
1 a . Controller
The controller is the person or institution responsible for the collection of personal data when visiting the website and when filling in forms on this website. In addition, it is extremely important that we, as the controller, are always available for any questions and comments regarding the Privacy Policy. In accordance with the GDPR, Quadrant has appointed a Data Protection Officer.
Data Protection Officer:
BV Quadrant Advocaten BV Quadrant Legal
Desguinlei 100/4 Desguinlei 100/4
2018 Antwerp 2018 Antwerp
BE 0772.544.325 BE 0799.852.397
E: office@qlaw.be E: office@qlaw.be
T: +32 3 361 11 00 T: +32 3 361 11 00
1 b . Introduction and adaptation
By using our website, the associated applications and filling in forms, you confirm that you have taken note of the provisions and measures in this Privacy Policy.
Also by voluntarily providing your personal data with a view to registering, you confirm that you have taken note of the provisions and measures in this Privacy Policy. Please read this Privacy Statement carefully before registering via our website and submitting your personal data to Quadrant.
Quadrant reserves the right to modify its Privacy Policy at any time, provided it informs users thereof via the website or email. Once published, the changes will take effect automatically.
1 c . Applicable law
The processing of personal data within Quadrant is subject to European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and subject to Belgian law, including the law of July 30, 2018 on the protection of natural persons with regard to the processing of personal data.
2 . Collecting personal data
2 a . Definition of personal data
The term personal data is understood to mean any data or information (e.g. name, telephone number, email address, date of birth) relating to an identified or identifiable natural person. Due to the broad formulation, a lot of information can be considered as personal data.
2 b . Using our website and applications
Through the use of our website, various personal data are collected in a variety of ways:
1. The personal data are provided by you (e.g. for registration or registration via a form);
2. The personal data we obtain by using our services (e.g. online profile creation, agreement, cookies);
3. The personal data that we assign to you for using our services (e.g. username (email), password)
The different ways of collecting personal data are subject to specific provisions and conditions in the privacy legislation. It is therefore important that the differences between the types of collection mentioned above are explained.
The personal data are communicated by the data subject
Personal identification data such as name, address, email and telephone number are necessary for the use of our online services (registration) and must be communicated to us by you.
Depending on the service you wish to use, the following categories of personal data may be requested.
The date you provide are deemed to be correct and complete. If the data you share with us are incorrect, we reserve the right to deny you access to our services as a user.
Automatic collection of personal data
Based on cookies and tracking technologies, various personal and other data are collected in an automated manner by visiting our website:
If necessary, your consent for the use of cookies and tracking technology is explicitly requested on the basis of the Telecommunications Act. This is according to our Cookie Policy, as shown on our website.
3 . Justifications and purposes for processing
3 a . Processing definition
The processing of personal data concerns all possible operations or a set of operations, whether or not automated, such as, for example, collecting, structuring, storing, consulting, updating, using, combining, deleting or destroying personal data. Quadrant may rely on processors for some of these processing operations. These are natural or legal persons, government agencies, services or other bodies that process personal data under the supervision of Quadrant.
3 b . Legitimate interest of Quadrant and/or a third party
The visitor of the website https://quadrant.legal can contact Quadrant directly using the contact details provided, by letter, telephone and/or email. Quadrant will be obliged to process the data of the data subject, who contacts via the communication channels, in order to answer the request and to guarantee the follow-up on the feedback as much as necessary, as an institution with an exemplary function.
The personal data of the visitor are only used for internal use and are assigned to the department that could be authorized to reply to the visitors message.
4 . Processing of sensitive personal data
As required by law, we do not process sensitive data such as racial or ethnic origin, political opinions, religious or philosophical beliefs, sexual preferences, health data and trade union membership.
5 . Quality and balancing of interests
As the controller, we monitor the quality and legality of the personal data collected and processed by us. In doing so, we take all necessary measures to erase or correct the data that is inaccurate or incomplete.
When collecting and processing the available personal data, we only collect and process the personal data that serve to achieve our processing purposes. We do not collect or process more data than are necessary or data that could be useful 'sometime'.
6 . Retention period personal information
Personal data are retained for the entire duration necessary to achieve our processing purposes. Retention or further processing beyond what is necessary for the purposes to be achieved shall not be undertaken. In order to better clarify these terms for you, the same subdivision between our activities are also stated here. The personal data will be stored for the period as stated above in order to be subsequently deleted or at least anonymised, so that identification of the data subject is no longer possible. If the data subject withdraws consent, the personal data will be deleted or anonymised unless they are further necessary for the execution of a current agreement or in the context of a legal obligation, judicial or police investigation.
7 . Sharing personal data
Quadrant may pass on your personal data to others. A distinction must be made here between processors/sub-processors and other third parties (not processors).
7 a . Passing on your personal data to processors and sub-processors
1. The transmission is necessary for the realisation of our purposes, namely for the proper functioning of the website and systems. To this end, we work together with, among others, the processor Kleos (Kluwer) (see www.kluwer.be and their privacy policy). After close consultation with Quadrant, Kluwer is allowed to appoint sub-processors for certain technical matters. Quadrant remains responsible for the processing of those personal data. Depending on necessities and technological needs, these sub-processors may change regularly. However, a list of all sub-processors can be provided upon first request.
2. For the personal data that are passed on in the context of our cookie policy, we would like to refer you to our cookie statement.
7 b . Judicial authorities & Police departments
The transfer is necessary if there is a legal obligation to transfer your personal data or at the request of judicial authorities or police departments.
7 c . Transfer to other third parties
Quadrant may transfer personal data to other solicitors and/or legal institutions such as the courts for specific purposes. The personal data communicated will be sent directly to those third parties, not to other controllers. If personal data would nevertheless be forwarded to other third parties, you will receive an email from us in which we expressly inform you that your personal data will be transferred to a third party. No personal data will be transferred by Quadrant to countries outside the EU.
8 . The rights of the data subject
8 a . Right to information
According to the legal provisions, Quadrant as the controller must clearly inform you about the collection and processing of personal data. This Privacy Policy therefore applies as a personal notice. You may consult the procedure for exercising this right under point g.
8 b . The right to access
You have the right to obtain information from Quadrant as to whether or not your personal data have been processed. If your personal data have been processed, you may inspect your data in our files with additional information about the processing purposes, the categories of personal data, any recipients of your personal data, the retention period, complaints procedure, etc. You may also request a copy of your personal data, without any associated administrative costs. Please note that if you request multiple copies, Quadrant will charge a reasonable fee. You may consult the procedure for exercising this right under point g.
8 c . Right to improvement
As a data subject, you have the right to correct all incomplete or incorrect personal data relating to yourself.
The term 'improvement' should be understood to mean that you can have incorrect personal data adjusted or even removed free of charge.
The correctness and quality of your personal data is of great importance to the achievement of our objectives. You may consult the procedure for exercising this right under point g.
8 d . The right to object
You have a dual right of objection. The legal provisions provide for a general right to object and a right to object to direct marketing. As a user/data subject, you have a general right to object.
General right to object:
You may object to the processing of your personal data if the data are incomplete or irrelevant according to the processing purposes or if the registration, communication or storage of the data is prohibited or if the data have been stored for longer than the specified duration.
When your personal data are lawfully processed, you may object to such processing in accordance with the legal provisions of the privacy legislation for serious and legitimate reasons related to your particular situation. However, you must demonstrate here compelling and justified reasons to prevent further processing.
The right to object related to direct marketing:
You may object, free of charge and without any justification, to the processing of your personal data for direct marketing purposes. You may consult the procedure for exercising this right under point g.
8 e . The right to be forgotten
You may have your personal data that are in your name erased without unreasonable delay, on the condition that:
· The personal data are no longer required for the purposes for which they were collected;
· You withdraw the consent given for specific purposes;
· The personal data have been unlawfully processed;
· The personal data must be erased in order to comply with a legal obligation;
· When it concerns personal data of minors under the age of 16 concerning services that are provided electronically for payment.
You may consult the procedure for exercising this right under point g.
8 f. The right to access personal data
Under the legal provisions of the GDPR, the data subject has the right to request from Quadrant his or her personal data that Quadrant holds in a structured, common and machine-readable form.
This can be requested for personal use as well as to transfer it to a controller other than Quadrant.
If it is technically possible for us, you can also request the electronic transmission of your personal data to another company. You may consult the procedure for exercising this right under point g.
8 g . Procedure for exercising rights
If you wish to exercise the rights mentioned above, you must send the request, with or without a statement of reasons, together with proof of identity (a copy of the front of your identity card) by post or email to:
BV Quadrant Advocaten BV Quadrant Legal
Desquinlei 100/4 Desquinlei 100/4
2018 Antwerp 2018 Antwerp
BE 0772.544.325 BE 0799.852.397
E: office@qlaw.be E: office@qlaw.be
T: +32 3 361 11 00 T: +32 3 361 11 00
After receiving your request, we will respond as soon as possible and in any case within one month. Depending on the complexity of the request, this period may be extended by two months. You will be notified of such extension.
8 h . Declaration and competent authority in the event of infringements
If you are of the opinion that the aforementioned rights are not respected by us and you wish to lodge a complaint, you may contact the Data Protection Authority:
The Data Protection Authority
Drukpersstraat 35, 1000 Brussel
E: contact@apd-gba.be
T: +32 (0)2 274 48 00
F: +32 (0)2 274 48 35